https://naturalboardroom.com/4-questions-about-board-conflicts-of-interest/
A board meeting structure that is adapted to the needs of your business can facilitate productive discussions and ensure that all the key points are documented. While there are certain conventions you can stick with however, it’s also important to be flexible and be open to changes.
The board meeting begins with a call to order and reviewing the agenda. The chair of the meeting asks whether there are any modifications or additions that need to be made. After all items are agreed on, the chair is then able to accept the agenda for board discussion and action.
The board discusses reports from various committees and departments which must be presented. This portion of the meeting usually covers progress updates including budgets and financial statements review of proposals, and more. Limit the number of topics related to reports to prevent the meeting from becoming sluggish by administrative issues.
As the board members discuss these issues, the chair helps to find common ground and agree on solutions. The chair will end a board meeting when there is no further discussion items or as the time for the meeting to end approaches.
Directors can be distracted by the new topics of discussion that arise during board meetings and could disrupt important discussions. To help prevent this it is possible to include the «parking lot» item on the agenda, in which directors can put forth random topics that should be discussed but are not the top priority. The board then can discuss the topics to decide if they should be considered further or be added to the next agenda.