Most businesses handle personal information about their staff and customers, and the new privacy laws are transforming the way the data is managed. It’s index crucial to understand which data sets are considered personal information (PI) or sensitive PI to ensure compliance with the new laws and to prevent accidental breaches.
PI is defined in different ways according to privacy laws, but typically includes any information that can be used to identify a person. This can include name, contact details, ID numbers, IP addresses, and other online identifiers. PI can also include more personal information, such as opinions or personal views. It’s important to recognize that not all information is considered personal, and data aggregation may reduce the likelihood of the re-identification of.
Sensitive PII tends to be more secure than PI and could include race, ethnic origin sexual orientation, gender and other religious beliefs, criminal convictions, medical or health information biometric information financial information, related to employment or professional information. Additionally, it could be information that could cause harm or embarrassment for someone if used improperly.
In general it is best to only collect personal information that you really need for your business operations, and limit the amount of information you provide to third parties. You should also consider implementing the data retention policy which limits the amount of time you keep personal information for, and have a system in place to delete the information upon request. This will allow you to maintain CPRA compliance, and avoid potential fines.